Overview
SUTO-iTEC Inc
Grand Rapids, MI 49512
Full Time
SUTO iTEC is a global leader in supplying measurement and monitoring instruments needed to maximize the operational efficiency and air quality in compressed air and gas systems.
Compressed Air is an essential element to millions of businesses around the world with seventy percent of all manufacturing facilities in the United States have some form of compressed air system. The vast majority of these are underperforming, but through measuring their systems we can assist our customers to maximize their system performance, reduce costs, and reduce total energy demand. It’s an easy win/win for the customer and the environment.
We are seeking a dynamic and highly motivated Administrative Assistant to join our small but bustling office. The ideal candidate will be comfortable with and take pride in handling a variety of administrative and basic accounting tasks, ensuring efficient office operations, and providing exceptional customer service. This role requires someone who is detail-oriented, proactive, and not afraid to take ownership of their responsibilities without the need for micromanagement.
Responsibilities
Basic Accounting Tasks
- Process accounts payable invoices
- Handle credit card receipts and reconciliations within the ERP system.
- Manage and record financial transactions accurately
Administrative Support:
- Ensure efficient office operations.
- Assist with scheduling and calendar management
- Support senior staff with administrative tasks as needed.
Customer Service:
- Handle initial customer inquiries via phone or email.
- Create and follow up on quotes and purchase orders.
- Provide exceptional customer support, ensuring customer satisfaction.
Purchasing and Logistics:
- Procure products from system companies.
- Receive and book inventory.
- Coordinate shipment preparation, including printing labels, customizing products, and ensuring timely dispatch.
- Manage and track inventory levels.
Office Coordination:
- Maintain office supplies and ensure a well-organized workplace.
- Book travel arrangements and handle expense reports for staff as necessary.
Additional Duties:
- Collaborate with other departments to streamline processes.
- Participate in team meetings and contribute to office initiatives.
- Handle any other tasks that support the company’s goals and operations.
Qualifications:
- Proven experience as an administrative assistant or in a similar role.
- Experience with ERP systems and basic accounting practices
- Strong organizational and time-management skills.
- Excellent written and verbal communication skills.
- Ability to work independently and take initiative.
- Proficiency in MS Office (Word, Excel, Outlook).
- A good customer service experience is a plus.
- German and or Spanish language skills is a plus
What We Offer:
- A supportive and friendly work environment.
- Opportunities for professional growth and development.
- Competitive salary and benefits package.
How to Apply:
Interested candidates should submit their resume and a cover letter explaining why they would be a great fit for this role.
Join us and be proud of taking on responsibilities that have a significant impact on our business and customer satisfaction. We look forward to welcoming a dedicated professional to our team!
SUTO iTEC Inc is an equal opportunity employer and values diversity. All employment decisions are based on qualifications, merit, and business needs.
